The name of the club shall be "GARIOCH VEHICLE RESTORATION SOCIETY" , hereinafter referred to as " THE SOCIETY ".
(a) The preservation and restoration of, and the promotion of interest in Veteran, Vintage, Post-Vintage and Classic vehicles. (b) The furtherance of the social interest of the members (c) The arrangement of periodical outings, visits, competitions etc. (d) The organisation of talks, video shows, etc., on subjects pertaining to the interests of the Society.
Any person over the age of 16 shall be eligible. Family membership can be available for husband, wife and any dependent children. Applications for membership can be made to the Membership Secretary at
any time. The subscription fee will be payable on application. New members can join at the Annual
Rally and the fee will cover until the following year's Annual General Meeting. Renewal of membership
can be made at the Annual Rally or at the Annual General Meeting. In both cases any increase in the
subscription fee which may be decided at an Annual General Meeting will not apply to subscriptions
already paid until the following year.
The authority and responsibility for the transaction of Society business and for its management shall be vested in a Committee who, in addition to the powers and authorities expressly conferred on them by this Constitution, may exercise all powers and do all acts in furtherance of the objects for which the Society is established other than those hereby expressly directed or required to be exercised by the Society in Annual or Special General Meeting.
The Committee shall comprise of four Office Bearers, namely, a President, Vice-President, Secretary and Treasurer and at least ten members all of whom shall be elected at the Annual General Meeting and, subject to termination by resignation or otherwise, shall remain in office until successors are elected at the next Annual General Meeting following their appointment. The retiring Office Bearers and Committee Members shall be eligible for re-election. The Secretary shall send a notice to all members asking for Nominations of names for the four Office Bearers. All potential nominees must be approached and agree to stand for election before they are Nominated. Nomination slips will also be issued at the Annual General Meeting. Should there be more than one nomination for a Post, a Secret Ballot will be taken from the members attending the meeting and the one with most votes will be elected. The President, Vice-President, Secretary and Treasurer shall be members of the Committee by virtue of their office. The Committee shall have power to elect its own Chairman who may be the President if at least two-thirds of the Committee so desire. Six members at a Committee Meeting shall form a quorum. Casual vacancies may be filled at the Committee's discretion.
6. COMMITTEE MEETINGS
Committee Meetings shall be called by the Secretary on the direction of the Chairman. The Secretary may also call a meeting of his/her own accord or on a requisition signed by a minimum of five members of the Committee.
7. DUTIES OF SECRETARY
The Secretary shall attend in person or arrange for a deputy to be present at all Society Meeting and shall take the Minutes of all such meetings, the Minutes to be entered in a Minute Book and presented for confirmation at the next Meeting. Minutes so confirmed shall be signed by the Chairman as being a true record of the proceedings.
All Society monies shall be dealt with by the Treasurer in the name of the Society in accordance with rules to be laid down by the Committee. The Treasurer shall present to each Annual General Meeting a full Statement of Accounts duly audited showing the receipts and expenditure for that year.
9. VOTING AT COMMITTEE MEETINGS
10. ANNUAL SUBSCRIPTIONS
Each member in attendance at a Committee Meeting shall be entitled to exercise one vote only. In the event of any member present so demanding, the vote shall be by ballot. In all matters the Chairman shall not vote except in exercise of a casting vote.
(a) The subscription shall be confirmed and be due at the Annual General Meeting for the following year. Any motion for the increase of the annual subscription shall require the approval of two-thirds of the members present and voting. (b) Any member who fails to pay the annual subscription within two months of its falling due shall be notified to that effect by the Secretary and, should the annual subscription still remain unpaid one month after such notification, the Committee may, unless good reason for non-payment is shown, at their discretion, remove the name from the list of members.
11. TERMINATION OF MEMBERSHIP
Any member wishing to resign from membership shall give notice to the Secretary. The Committee shall have the power to terminate membership of any member if they have good reason to do so, after due discussion of the circumstances, by a majority vote of at least two-thirds.
12. ANNUAL GENERAL MEETING
The Annual General Meeting of the Society shall be held on the second Friday of November in each year, or as soon as possible thereafter. The Chairman of the meeting shall be the President, whom failing the Vice-President, whom failing a member of the Committee appointed by the meeting for that purpose.
13. SPECIAL GENERAL MEETINGS
The Meeting shall :-
Receive from the Chairman a Report of Society activities during the preceding year.
Receive from the Treasurer a Report in accordance with Rule 8 above.
Elect the Committee in accordance with Rule 5 above, and
Decide on any Resolution which may be submitted as hereinafter provided.
A Special General Meeting may be convened by direction of the Committee or on a requisition to the Secretary stating the reason for requiring a Special General Meeting, signed by a minimum of ten members. If a Special General Meeting so requisitioned is not convened within a period of four weeks, the signatories may themselves convene such a meeting. One fifth of the members shall form a quorum.
A minimum of Fourteen days' notice of all Annual General or Special Meetings shall be given, but the non-receipt of such notice by any member shall not invalidate the proceedings.
When members wish a matter to be discussed at an Annual General Meeting, the text of such matter, signed by a minimum of two members, shall be sent to the Secretary at least ten days before such meeting for inclusion in the Agenda. A copy of the Agenda shall be sent to each member at least five days prior to any Annual or Special General Meeting, but the non-receipt of an Agenda by any member shall not invalidate the proceedings. Any business not included on the Agenda shall not be discussed at an Annual or Special General Meeting unless a majority of the members present are in favour. Should the proposer of any motion fail to move a Resolution on any relevant item on the Agenda then any other member shall be entitled to do so.
16. RIGHT TO BE PRESENT
Only fully paid up members shall take part in any Annual or Special General Meetings.
Every member with a right to be present may exercise one vote with the exception of the Chairman, who shall not vote except in exercise of a casting vote. Except as otherwise provided, a majority of votes decides a Resolution. At any Annual or Special General Meeting any ten members may demand a poll and thereupon the meeting shall be adjourned to a time and place to be named by the Chairman and a postal vote shall be taken of all Society members. The decision so reached by the postal vote shall be reported to the adjourned meeting and shall be deemed to be the decision of such meeting.
18. ALTERATION TO RULES OF CONSTITUTION
The Constitution may be altered by any Annual or Special General Meeting, provided that : Details of any proposed alterations are included in the Agenda; and The Resolution proposing such alteration is carried by two-thirds of the members present and voting, or by two-thirds of those voting, should a poll be demanded.
19. OBSERVANCE AND INTERPRETATION OF CONSTITUTION
Every member is bound to abide by the rules of the Society as provided herein and also by any modifications thereof made in conformity with the Society rules and also to accept as binding and final all decisions of the Committee as to the interpretation of the Constitution.
20. COPIES OF CONSTITUTION
Every member shall be furnished with a copy of the Constitution with any modifications, on payment of the subscription.
21. DISSOLUTION OF SOCIETY
The Society may be dissolved at a Special General Meeting convened by direction of the Committee or on a requisition of a majority of members. If the Resolution is duly passed the Committee shall forthwith liquidate the affairs and properties of the Society and, in the event of any surplus realisation, such surplus shall be disposed of at the discretion of the Committee.